Administration - Internal Operations

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About the position

You will be a key operational partner supporting our employees through office and facility management, procurement and vendor coordination, IT support, and logistics. This role requires strong organizational skills, proactive problem-solving, and the ability to manage multiple priorities while ensuring a seamless office experience.

Responsibilities

  • Act as the primary liaison for building management and security, handling work orders and office-related concerns.
  • Oversee desk assignments and guest accommodations for visiting employees and clients.
  • Manage office supplies and inventory, ensuring a productive workspace and supporting logistics for new employee onboarding.
  • Plan and coordinate in-office events and assist with travel arrangements for trade shows and events.
  • Create purchase requisitions, manage vendor relationships, and support the IT team with administrative tasks.
  • Support vendor relationships by coordinating service agreements, managing renewals, and resolving administrative issues.
  • Manage shipping / receiving of company hardware, overseeing inventory, distribution and returns.
  • Support IT administrative tasks, including audits of accounts and licenses to make recommendation to end user accounts.
  • Coordinate new employee onboarding logistics, including desk setup, security badge requests, and first-day scheduling.
  • Assist in booking employee travel for events, and onsite as needed and communicating those arrangements with high level of details.
  • Serve as the go-to resource for employees' office related needs.

Requirements

  • 2+ years of experience in office management, administrative support, or facilities coordination.
  • High school diploma or equivalent combination of education, work, and or military experience.
  • Experience with Microsoft Office and Google Workspace.
  • Strong organizational and time-management skills with the ability to multitask and prioritize.
  • Excellent verbal and written communication skills.
  • Ability to proactively identify and implement process improvements.

Nice-to-haves

  • Previous experience in administrative duties or similar.
  • A desire to help people and improve customer experience.
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