Executive Assistant (Amazon MGM Studios)

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Requirements

  • The individual in this role will be detail orientated, have solid organizational skills, and the ability to meet tight deadlines while juggling multiple requests across global teams
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  • You will be an experienced planner, understand business priorities, demonstrate the ability to anticipate needs and drive improvements
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  • The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture
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  • We are looking for someone motivated, with a proven history of high performance and the ability to operate under pressure
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  • The ideal candidate is confident, enthusiastic, resourceful and a creative problem solver
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  • This person will have a high level of integrity and discretion in handling confidential information and professionalism in dealing with senior executives
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  • This is an incredible opportunity if you have a passion for entertainment and an interest in working in our fast paced, customer obsessed organization
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  • Bachelor's degree or equivalent, or 2+ years of equivalent experience
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  • 1+ years of administrative assistant experience
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  • (Desirable) Experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines, or experience handling confidential information and maintaining professionalism in dealing with senior executives
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  • (Desirable) Experience completing complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround, or experience in senior level leadership support
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  • (Desirable) Experience dealing well with ambiguity, prioritizing needs, and delivering measurable results in an agile environment
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  • (Desirable) Experience working in fast paced environments, and managing workload even during times of stress, or escalated activity
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  • (Desirable) Experience in written and verbal communication skills to communicate with technical and non-technical audiences, including senior leadership
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  • (Desirable) Experience working in a fast-paced, team environment
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  • (Desirable) Experience handling confidential information and maintaining professionalism in dealing with senior executives
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  • (Desirable) Can communicate effectively with all levels of the organization
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  • (Desirable) Entertainment and Music industry experience

What the job involves

  • Amazon MGM Studios is seeking a dedicated, self-motivated Executive Assistant to provide in office support to the World-Wide Head of Music for Amazon MGM Studios in Culver City, California
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  • As a community, the EAs work together to deliver large scale events and to share workload when priorities demand additional support - commitment to teamwork is essential
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  • Developing day-to-day schedule and prioritization of activities, proactively identifying and resolving scheduling conflicts
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  • Help plan domestic & international travel itineraries and process expenses
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  • Organize, execute, and assist with team activities and team communications (staff meeting agendas, all-hands meetings, off-sites, and team events)
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  • Management of team space, including moves and reconfigurations
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  • Administrative support functions, including organizing documents, meeting preparation, supply ordering, purchase orders
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  • Track and drive to completion key deliverables
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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

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Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

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This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...