<p><b>Role Overview</b></p><p>We are hiring two Executive Virtual Assistants – one to support the CEO and one to support the COO.</p><p>This is a high-ownership, low-drama EA role: the work itself is straightforward (scheduling,</p><p>follow-ups, agendas, simple client communication), but the standard of execution is high. We’re looking for someone who:</p><p>● Treats follow-through and reliability as non-negotiable</p><p>● Is comfortable with clear, direct feedback</p><p>● Can be trusted to own the calendar, cadence, and preparation around client calls</p><p>If you’re the kind of EA who sees a simple process and thinks, “I can run this perfectly every time,” this role is for you.</p><p><br></p> <p></p><p><br></p><b>Key Responsibilities</b><ul><li><b><i>Calendar & Scheduling Management </i></b></li><li>Own the executive’s calendar: schedule, reschedule, and protect time thoughtfully</li><li>Enforce meeting rules, such as:</li></ul><div>○ No bookings without sufficient notice</div><div>○ No meetings accepted without a clear purpose/agenda</div><ul><li>Coordinate recurring calls with clients and make sure only necessary people attend (e.g., excuse CEO/COO if their presence isn’t required)</li><li><i><b>Client Communication & Meeting Prep </b></i></li><li>Send pre-call notifications to clients following agreed cadences</li></ul><div>○ E.g., “If you have anything to discuss this week, let us know; otherwise we’ll cancel the call.”</div><ul><li>Confirm what clients want to cover so calls are focused and necessary</li><li>Prepare clear, concise agendas for recurring client meetings based on:</li></ul><div>○ Previous notes</div><div>○ Client updates</div><div>○ Internal priorities</div><ul><li>Follow up post-call to ensure action items are tracked and visible to the team </li><li><i><b>Executive Support & Admin </b></i></li><li>Provide daily or weekly agendas for the CEO/COO so they know exactly what’s coming up and what’s needed </li><li>Do light admin around reports, follow-ups with internal staff, and status checks </li><li>Keep information organized in HubSpot and internal tools so that executives don’t have to chase details</li></ul><p><br></p><b>Must-Have Qualifications</b><ul><li>2–4+ years of experience as an Executive Assistant / Virtual Assistant / Operations Assistant</li><li>Strong written and verbal English communication skills</li><li>Comfortable communicating with B2B clients in a professional, concise, and direct way</li><li>Proven experience with:</li></ul><div>○ Calendar management & scheduling</div><div>○ Preparing meeting agendas</div><div>○ Coordinating recurring client calls</div><ul><li>Ability to follow and enforce simple rules and cadences (e.g., no agenda = no meeting)</li><li>Highly reliable, organized, and detail-focused – you close the loop and don’t drop balls</li><li>Comfortable working with direct, straightforward executives and not shutting down or disappearing when given honest feedback</li><li>Able to work consistently within <b>Mountain Time (MT) business hours</b></li></ul><p><br></p><b>Nice-to-Have Qualifications</b><ul><li>Experience supporting businesses in:</li></ul><div>○ Fintech, payments, crypto, risk management, or financial services</div><ul><li>Familiarity with:</li></ul><div>○ HubSpot (or similar CRM)</div><div>○ Gmail / Google Workspace (Docs, Sheets, Calendar)</div><div>○ Microsoft Word and Excel</div><ul><li>Prior remote experience with founders or C-level executives in lean teams</li></ul><p><br></p><b>Tools & Tech</b><ul><li><i><b>You should be comfortable working with:</b></i></li><li>HubSpot (primary CRM – training provided if needed)</li><li>Gmail & Google Calendar</li><li>Google Docs & Sheets</li><li>Basic productivity tools for note-taking, agendas, and task tracking</li></ul><p><br></p><b>Ideal Personality & Work Style</b><ul><li>You take ownership: if you say you’ll do it, it gets done</li><li>You ask clarifying questions once, then run with it</li><li>You don’t need hand-holding for simple processes and can self-manage your time</li><li>You’re not easily rattled by direct feedback and can course-correct quickly</li><li>You care about results and outcomes, not just checking tasks off a list</li></ul><p><br></p><p></p> <div>$500 - $700 a month</div><small><div>Type: <b>Part-Time (20 hours/week) </b>with potential to grow</div><div>Time Zone: Must reliably support <b>Mountain Time (MT / Western Canada) hours</b></div></small> <p><b>Why Join Assist World?</b></p><p><br></p><p>100% REMOTE</p><p>$50 birthday bonus</p><p>$200 testimonial bonus</p><p>$300 tenure bonus every 6 months</p><p>$500 entry monthly raffle</p><p>NO TRACKER. NO PROBLEM</p>