HR Intern - Administrative Support

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<div style="line-height:24px"> The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future. </div><p style="text-align: justify"><b><span style="font-family: Arial, sans-serif">SCOPE OF (Insert Volunteer or Intern) WORK: </span></b><span style="font-family: Arial, sans-serif">As an HR Intern focusing on administrative support, you will play a crucial role in managing paperwork, improving system efficiencies, and supporting the employee life cycle. This position is essential to ensuring smooth HR operations and enhancing the overall efficiency of the HR department.</span></p> <p style="text-align: justify"><b><span style="font-family: Arial, sans-serif">RESPONSIBILITIES:</span></b></p> <ul type="disc" style="margin-top: 0"> <li style="margin-bottom: 0; line-height: normal"><span style="font-family: Arial, sans-serif">Assist with the preparation and processing of HR documents, such as employment contracts, onboarding materials, and termination paperwork.</span></li> <li style="margin-bottom: 0; line-height: normal"><span style="font-family: Arial, sans-serif">Liaise with the HQ team on maintaining and updating employee records in our HRIS system, ensuring accuracy and confidentiality.</span></li> <li style="margin-bottom: 0; line-height: normal"><span style="font-family: Arial, sans-serif">Support the HR team in streamlining administrative processes to enhance efficiency.</span></li> <li style="margin-bottom: 0; line-height: normal"><span style="font-family: Arial, sans-serif">Help coordinate the employee life cycle, including recruitment, onboarding, performance management, and offboarding.</span></li> <li style="margin-bottom: 0; line-height: normal"><span style="font-family: Arial, sans-serif">Assist in the development and implementation of HR policies and procedures.</span></li> <li style="margin-bottom: 0; line-height: normal"><span style="font-family: Arial, sans-serif">Provide general administrative support to the HR department, including scheduling meetings, organizing files, and responding to employee inquiries.</span> </li></ul> <p><strong><span style="font-family: Arial, sans-serif">LEARNING OBJECTIVES: </span></strong></p> <p style="margin-left: 0.5in; text-indent: -0.25in"><span style="background: #D3D3D3; font-family: Arial, sans-serif">1.<span style="font-size: 7pt; font-family: "Times New Roman"; font-stretch: normal; line-height: normal">     </span></span><span style="background: #D3D3D3; font-family: Arial, sans-serif">Student will learn how to effectively manage HR administrative tasks and improve system efficiencies.</span></p> <p style="margin-left: 0.5in; text-indent: -0.25in"><span style="background: #D3D3D3; font-family: Arial, sans-serif">2.<span style="font-size: 7pt; font-family: "Times New Roman"; font-stretch: normal; line-height: normal">     </span></span><span style="background: #D3D3D3; font-family: Arial, sans-serif">Student will gain hands-on experience in coordinating various stages of the employee life cycle.</span></p> <p style="margin-left: 0.5in; text-indent: -0.25in"><span style="background: #D3D3D3; font-family: Arial, sans-serif">3.<span style="font-size: 7pt; font-family: "Times New Roman"; font-stretch: normal; line-height: normal">     </span></span><span style="background: #D3D3D3; font-family: Arial, sans-serif">Student will develop skills in maintaining accurate and confidential employee records.</span><b><span style="font-family: Arial, sans-serif"> </span></b></p> <p style="text-align: justify"><b><span style="font-family: Arial, sans-serif">REQUIREMENTS: </span></b></p> <ul type="disc" style="margin-top: 0"> <li style="text-align: justify"><span style="font-family: Arial, sans-serif">Currently pursuing a degree in Human Resources, Business Administration, or a related field. Currently pursuing a master’s degree in Human Resources is preferred.</span></li> <li style="text-align: justify"><span style="font-family: Arial, sans-serif">Strong organizational skills and attention to detail.</span></li> <li style="text-align: justify"><span style="font-family: Arial, sans-serif">Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).</span></li> <li style="text-align: justify"><span style="font-family: Arial, sans-serif">Excellent communication and interpersonal skills.</span></li> <li style="text-align: justify"><span style="font-family: Arial, sans-serif">Ability to handle sensitive information with confidentiality.</span></li> <li style="text-align: justify"><span style="font-family: Arial, sans-serif">Strong problem-solving skills and a proactive attitude.</span></li> </ul> <p style="text-align: justify"><b><span style="font-family: Arial, sans-serif">This position reports to the Human Resource Manager.</span></b></p><br><div style="line-height:24px"> <span style="color:black;font-weight:bold;font-family: Arial">Standard of Professional Conduct:</span>The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality. </div>

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...