Manager, AP Travel & Entertainment

Other Jobs To Apply

No other job posts for this day.

Job Description:

  • Manage the day-to-day activities of the AP, Travel, and Expense teams
  • Partner with cross-functional business partners to provide A+ customer service and support
  • Manage overall travel spending, providing executive reporting on compliance and non-compliance
  • Provide accurate processing and reporting for accounts payable
  • Manage and assign tickets for the AP & T&E inboxes
  • Address any inquiries from vendors related to payments
  • Prepare weekly payment proposals, global setup ACH payment journal, and setup global wire payments
  • Review and approve invoices for AP team
  • Assist with annual UAT testing for ERP system upgrades
  • Conduct questionnaire-based surveys to gather internal stakeholders' feedback on the Travel Program
  • Ensure compliance with SOX controls, procedures, and processes
  • Communicate effectively with all organizational levels

Requirements:

  • Minimum of 8 years’ experience in AP, Travel and Expense
  • Bachelor’s Degree/Equivalent or related experience
  • Administration experience with ERP accounting systems as well as Travel and Expense platforms
  • Ability to interact with C level executives as well as mid to Sr level Managers
  • Understanding of accounting and finance best practices at a global level
  • Senior-level administrative skills, excellent communications skills
  • Strong understanding of data workflows and root cause analysis, accountability, compliance, confidentiality, and adherence to company policies and procedures
  • Articulate Analytical- able to analyze travel trends
  • Ability to build solid relationships with travel suppliers such as hotel and airfare partnerships
  • Acquire travel knowledge and experience working with the internal procurement team, the travel management team, and the travel agency

Benefits:

  • Voluntary healthcare coverage
  • Paid time off
  • 401k plan with 100% vested company contributions
  • Flexible paid time off
  • Generous caregiver and parental leaves
  • Life and disability insurance
  • Health benefits including medical, dental, vision, and prescription drug coverage
Back to blog

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...