Payroll HR Coordinator

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Job Description:

  • Assist with preparation and validation of payroll data, including timesheets, hours worked, PTO, and other pay‑related items.
  • Review payroll inputs for accuracy and completeness prior to submission.
  • Support payroll processing to ensure employees are paid accurately and on schedule.
  • Maintain payroll records and assist with payroll reconciliations.
  • Respond to payroll‑related employee questions, escalating more complex issues as appropriate.
  • Support basic payroll tax activities, including reviewing tax‑withholding setups, monitoring state/local requirements, and assisting with tax‑related inquiries.
  • Support year‑end payroll activities, including W‑2s, audits, and reporting.
  • Maintain and update employee records in the HRIS, ensuring accuracy and confidentiality.
  • Support the employee life cycle, including onboarding, status changes, promotions, transfers, and separations.
  • Prepare and process employment‑related documentation, including new hire, change, and termination paperwork.
  • Support compliance activities such as E‑Verify, I‑9 maintenance, routine audits, and record retention.
  • Prepare and maintain standard HR documentation (forms, letters, templates, checklists) and assist with HR reporting needs.

Requirements:

  • 1–3 years of experience in HR support, payroll coordination, or related administrative operations.
  • Experience with HRIS and payroll systems (Rippling is ideal) preferred.
  • Basic understanding of payroll principles, tax‑withholding fundamentals, and state/local tax basics.
  • Strong attention to detail with consistent accuracy in data entry and documentation.
  • Ability to maintain confidentiality and handle sensitive employee information with professionalism.
  • Solid organizational and time‑management skills with the ability to manage multiple tasks and meet deadlines.
  • Strong communication and customer‑service skills when assisting employees and internal partners.
  • Proficiency with Microsoft Office (Excel, Word, Outlook) and comfort working with data.

Benefits:

  • Benefits not explicitly listed in the job description.
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