Recruitment & Workplace Specialist (6 month Contract)

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About the position

Bumble Inc. is looking for a Recruitment Coordinator & Office Manager to join our Austin office on a 6-month contract. In this hybrid role, you'll lead on-the-ground recruiting coordination across the US and help create a smooth, energized, and well-run office environment. You'll be a vital connector between Talent, Workplace Experience, and our wider teams — and the face of the Bumble experience for candidates, visitors, and employees alike.

Responsibilities

  • Lead scheduling for interviews across Austin and New York, coordinating with candidates, hiring managers, and interviewers to ensure a seamless process.
  • Own logistics for in-person interviewing in Austin, and act as the lead coordinator for hiring day events and onsite candidate experiences in both Austin and NYC.
  • Manage offer panel coordination, employment offer generation, and pre-hire processing in partnership with recruiters and operations teams.
  • Serve as a key connector during in-office onboarding — working with Workplace Experience, Talent Acquisition, and Talent Management to ensure new hires have a smooth Day 1.
  • Conduct I-9 verifications and provide real-time support to new joiners during onboarding.
  • Support inbound sourcing: review high-volume inbound applicants, triage top-of-funnel pipelines, and help recruiters prioritize outreach.
  • Provide calendar support and administrative help to the TA team and maintain up-to-date tracking of interview activity and feedback.
  • Champion the candidate experience at every stage — warm, prompt, and clear communication is your standard.
  • Be the anchor of the Austin office — owning the space with a high degree of initiative, ownership, and care.
  • Partner with the Workplace Experience Senior Manager to drive a strong, consistent office rhythm — ensuring everything from supplies to space usage to visitor logistics is well run.
  • Proactively identify opportunities to improve how the office functions — whether that's rethinking how we set up team lunches or spotting process gaps before they cause friction.
  • Manage vendor relationships, office supply stock, and food/beverage setup for meetings, team events, and daily needs.
  • Support on-the-ground logistics for executive visits, company-wide meetings, and culture-building activities.
  • Own and distribute all incoming mail and create efficiencies where appropriate.

Requirements

  • 2-4 years in recruiting coordination, office management, or HR support.
  • Excellent written and verbal communication skills.
  • Proficiency with scheduling tools, applicant tracking systems (e.g., Lever, Greenhouse), and Google Workspace.
  • Experience managing vendors, supplies, and office logistics.
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